The public organization “Ecoclub” announces a tender for the procurement of services of a designer(s) who will prepare the project documentation (hereinafter – PD) for the construction of a solar power plant (hereinafter – SP) at the water utility in Ananiv.
Start of submission of competitive proposals: 27.02.2025.
Deadline: 23:59 on 13.03.2025.
Duration of work: 28 working days from the moment of signing the agreement with the customer.
To participate in the tender, please send a letter to competition@ecoclubrivne.org titled: “Tender PD at the Water Utility in Ananiv and Participant’s Name”, adding the following information:
Only send the requested documents.
To participate, the tender participant (hereinafter – Participant) must provide a certificate confirming experience in design. At least one certificate from the Participant’s team is required.
Please note: messages larger than 10 MB should be sent in separate parts, each message must include the tender number in the subject line.
The technical task can be found here.
General requirements and conditions:
- The project documentation must be developed in Ukrainian, in accordance with the customer’s technical task.
- All measures related to the development of project documentation must be completed within 28 working days from the moment of signing the contract with the customer.
Tender procedures:
Only proposals that fully comply with the conditions of this tender announcement will be allowed to participate in the selection of tender proposals.
Tender proposals must be valid and will not be subject to changes from the Participants until the full completion of the provision of services.
Tender documents must be drawn up in Ukrainian, signed by an authorized person of the Participant, and certified by a seal (where available) and sent in electronic form (in PDF format) to the email address of the Ecoclub at competition@ecoclubrivne.org with the email subject “Tender PD at the Water Utility in Ananiv and Participant’s Name” by 23:59 on 13.03.2025. Any tender proposals received after this deadline will not be considered.
The evaluation of the competitive proposals received will begin on the next working day after the end of the submission deadline.
The winner of the tender (hereinafter – the Winner) will be determined by reviewing and verifying the submitted proposals for compliance with the conditions of the competition outlined in the tender documentation. Preference will be given to the Participant whose proposal meets the criteria specified in the tender announcement and offers the lowest price, provided that the supplier meets the necessary qualifications.
The Organizer will notify Participants of the results of the tender by email within three working days from the time the decision about the winners is made.
To conclude a contract, the Winner must provide the documents/information listed below within 2 working days from the date of announcing the results of the tender. Such documents/information must be submitted electronically. If the documents/information are not submitted or are partially submitted, the Ecoclub reserves the right to consider the next-ranked Participant.
List of mandatory documents that the Winner must submit.
Additional notes:
The Participant of this general procedure (open tender) acknowledges and agrees that the Organizer reserves the right to require additional documents and/or information confirming compliance with certain provisions of the documents with the requirements and conditions of this tender announcement.
By sending documents to participate in this general procedure (open tender), the Participant confirms understanding and agrees that the Organizer may reject their tender proposal if the proposals of other Participants contain more favorable conditions, and that the Organizer is not limited in accepting any other proposal with more favorable conditions for them, or rejecting all Participants.
The Participant understands and accepts that all ancillary costs for preparing proposals to participate in this tender shall be borne solely by the Participant. They will not be reimbursed by the Ecoclub.
If the Ecoclub does not receive a sufficient number of proposals from Participants, the organization reserves the right to extend the tender. To ensure a sufficient number of proposals, the Organizer may conduct direct negotiations with potential Participants. Notifications regarding the extension of the tender will be posted on the organization’s page.
Criteria for evaluating Participants:
- Proposed cost of work (maximum – 40 points, if the proposed cost is the lowest);
- Experience in developing project documentation, confirmed by acts of completed work (maximum – 20 points for experience in developing project documentation for SP; 10 points for experience in developing project documentation for utility facilities; 5 points for experience in developing project documentation; if no experience – 0 points);
- Employees with the necessary qualification, knowledge, and experience in design (maximum – 25 points if at least one employee has 5 years of experience or more; 12 points if an employee has 3-4 years of experience; 5 points if an employee has 1 to 3 years of experience);
- Experience in passing state expertise (maximum – 5 points for available experience; 0 – no experience);
- Recommendations from previous customers of the Participant (maximum – 5 points for having two or more recommendation letters. Recommendations from international organizations are rated the highest);
- Experience of cooperation with Ecoclub (maximum – 5 points for positive cooperation experience; 0 – no or negative cooperation experience).
When the proposals are evaluated, a ranking list of Participants will be formed. If, during the contract signing, it turns out that the Winner cannot fulfill the contractual obligations under the conditions defined in the tender documentation, the Ecoclub reserves the right to consider the next participant in the ranking.
For any questions, please contact Maryna Halushko at maryna@ecoclubrivne.org or by phone +38 098 92 39 155
Phone: +38 (067) 363-62-26
E-mail: office@ecoclubrivne.org
If you have requests or complaints: feedback@ecoclubrivne.org
Details read here: Ecoclubrivne